Constitution

THE ETHIOPIAN SOCIETY OF CHEMICAL ENGINEERS (ESChE)

CONSTITUTION OF  THE ETHIOPIAN SOCIETY OF CHEMICAL ENGINEERS

 FOUNDED ON NOVEMBER 16/1995 Addis Ababa, ETHIOPIA         

 

SECTION I                                        GENERAL PROVISIONS

 Article 1         Establishment

The Ethiopian Society of Chemical Engineers (here after referred to as ESChE) is here by established to be governed in accordance with the terms and conditions set forth in this constitution.

  • The society is formed by the founding members whose list is attached with this constitution.
  • The society shall not have any political affiliation, neither support nor oppose any political
  • The society is a non-profit making organization dedicated to the betterment of the Chemical Engineering

Article 2         Registered address and seat of the society

Until such time as the society will have its own premises, its temporary address is in Addis Ababa University Technology Faculty, Room No. E103, Addis Ababa, P.O. Box:  81264, Tel. 551022 Ex.268.

Article 3         The society’s legal status

  • It shall have legal
  • It may sue or be sued in its own
  • It receives and gives donations, buys, sells, mortgages and hire movable and immovable properties etc, as its activities

Article 4         Objectives

The objectives of the society is to help the promotion of the profession to a higher level and support the professionals to carry over their carrier to the best of their ability as demanded by the nation and as deemed necessary elsewhere.

To achieve this objective, the society shall

  • enlighten the public on the nature and importance of Chemical Engineering and introduce and develop the profession in the industry as well;
  • enhance the image of Chemical Engineers in the community so that, individually and collectively, they will command appropriate professional and public recognition;
  • prepare meetings, workshops, seminars, symposiums and other short-term training courses to upgrade the capabilities of its members;
  • provide publications to keep the members abreast of current developments in the Chemical Engineering field;
  • share technical information with community and government agencies;
  • assist students enrolled in Chemical Engineering curricula as well as those recent graduates in their early professional years;
  • aid and support better Chemical Engineering education on the college and university level;
  • encourage its members to engage themselves in design and research activities that helps to facilitate the development of science and technology in the community;
  • give award to those who made distinguished contribution to Chemical Engineering profession, the country at large and to the society itself;
  • initiate and maintain professional linkage with similar societies within and outside Ethiopia;
  • keep and disseminate (if need be) up-to-date information about its members performance and specialization so as to fulfil its community service;
  • confirm and certify professional competence and excellence in the field of Chemical Engineering and in the area of its specialization

Article 5         Organs of the society

The organs of the society shall be as follows

  • General Assembly
  • Executive Committee
  • Publication Committee
  • The Secretariat

SECTION II               MEMBERSHIP

 Article 6                     Eligibility

There shall be five types of members: Members, Associate members, Institutional members, Student members and Honorary members.

  • Full members: membership is open to all Ethiopians who have a minimum of first degree in Chemical Engineering decipiline who subscribe to the objectives of the
  • Associate members: are members who do not have first degree in Chemical Engineering but have a degree or diploma in related fields or significant experience in related activities and non-Ethiopians who have first degree in Chemical Engineering and related
  • Institutional members: are those institute Ethiopian or non-Ethiopian, within or outside Ethiopia, who are engaged in activities related to Chemical
  • Student members: are those enrolled in Chemical Engineering curriculum that can lead to a degree or diploma in chemical Engineering and related
  • Honorary members: These are members elected to this by the general assembly for their professional attainment, significant accomplishment in science and technology and valuable services to the

Article 7         Membership fee

 

 

Membership type

Fee ( Birr)
Registration Annual membership
Full members 50.00 100.00
Associate members 50.00 200.00
Institutional members 1000.00 5000.00
Student members 35.00
Honorary members

Article 8         Rights and duties of members

  • Full members
    • have the right to vote, to elect and be elected to the various offices of the society.
    • have the right to express his/her views on issues pertaining to the affairs of the association and participate in all activities of the
    • shall be entitled to all the benefits and privileges accorded by the society
    • must abide by the constitution and by laws of the society and adhere to the code of ethics of Chemical Engineering
    • have the duty to pay their fees

8.2               Associate members

  • have the right to participate in the activities of the society but shall not elect or be elected to the office of the
  • have the right to purchase a single copy of each publication of the society by members ship
  • have the duty to pay their fees

8.3     Institutional members

  • have the right, through their designated representative, to participate in the activities of the society but shall not have the right to
  • have the right to acquire a single copy to each publication of the society free of charge. Additional copies can be
  • have the duty to pay their fees
  • can display their processes and products on the workshop and seminars of the society at preferential payment specially given to institutional member of the
  • Honorary members: has the right to receive all publications of the society free of

Article 9    Termination

Membership shall be terminated for any of the following reasons

  • When the assembly by a vote of two-thirds of the members decide to expel a member for conduct contrary to the objectives of the society and such a decision gets the approval of the general assembly;
  • When a member fails to pay his/her membership dues for two consecutive years;
  • When a member requests, in writing for termination of his/her membership;
  • Death

Article 10   Benefits and services

Members are eligible for any services and benefits. These fall into several categories and are described in the following sections.

10.1     Publications

  • Members have access to the society publications at member’s price
  • Members can get the abstracts of distinguished science and technology findings free of charge

10..2    Meetings

Workshop, seminars, symposium and other related meetings are means for members to get together to exchange technical and professional information;

10.3   Competition and Awards

The society in collaboration with other sponsoring organizations, will prepare awards for distinguished contributions either to Chemical Engineering profession or to the country at large or to the society and for the outstanding students in Chemical Engineering field. The award covers a wide range from being an honorable guest in the annual meeting to a possible material and financial prizes the society can afford.

10.4    Educational Services

  • All classes of members can participate on meetings, workshops, symposiums, seminars, and short-term training programs with at preferential cost specially given to members
  • The society sponsors its members to utilize libraries of member institutes and other affiliate member organizations. It  also provides access to pertinent information useful to its  members from member institute and distinguished personnel in the field

10.5   Employment Services

  • The society will give consultation for companies who are not certain whether to hire Chemical Engineers or not; and it will give advice to its unemployed members where to look for a job. All services regarding this section will be given free of

10.6  Community Services

  • The society will encourage sponsoring institutes, companies and individuals to sponsor projects that will serve the
  • The society will encourage its members to participate in community development
  • The society will provide for industrial entrepreneur as to which specialization is required for their problem at hand and whom to contact if requested. This service will be given free of

SECTION III     COMPOSITIONS, DUTIES AND RESPONSIBILITIES OF THE ORGANS OF THE SOCIETY

 Article 11       General Assembly

The General Assembly shall

  • be composed of all full members of the
  • be the supreme power of the society with final authority on all matters of the society not otherwise delegated to the other organ (s) of the society by the constitution.
  • elect each executive officers and members of the publication
  • approve the annual budget
  • amend the constitution

Article 12       The Executive Committee

The Executive Committee

  • shall be composed of a president, a vice-president, a secretary, a treasurer, a public relation officer, a program officer and one finance
  • is responsible for the implementation of the policies of the society in general, for the management of the affairs of the society as per the constitution and by-laws, resolution and directive given by the general
  • shall establish its own internal procedures and
  • shall prepare the annual work plan budget of the society and present to the general assembly for
  • shall be responsible for the day-to-day activities of the office of the society
  • organize a library and information system for use by members and supervise its operation.
  • shall establish different sub-committees as it sees fit
  • shall be in charge of the drawing of the agenda for the deliberation of the general assembly.
  • shall ensure that the expenses are consistent with the approved budget of the

Article 13       The Publication Committee

The Publication Committee shall

  • be composed of the chairman, Vice Chairman, secretary and two
  • publication committee editor in-chief and editorial board of the society’s journal, Bulletin news letter and other publications for the approval and assignment by the executive
  • prepare duties and prepare duties and responsibilities of the editor – in – chief and editorial
  • be responsible for the co-ordination of preparation, publication and distribution of the society’s journal and other
  • invite members and others to prepare articles, papers etc for use by the society and its members as well as the public at
  • recommend best papers and articles for award and suggest other modalities for attracting papers and
  • organize a library and information system for use by members and supervise its operation.

Article 14       Secretariat

The Secretariat

The secretariat shall handle the day to day activities of the society under the guidance and supervision of the executive committee. The executive committee will prepare the manning and functions of the secretariat and implement accordingly.

SECTION IV  DUTIES AND RESPONSIBILITIES OF THE EXECUTIVE COMMITTEE OFFICERS

 Article 15       The President

The President of the Society

  • be the chairperson of the executive
  • represent the society in its official dealings with organizations and
  • preside at all meetings of the executive committee and the general
  • call meetings of the executive 15..5 sign all external correspondences.
  • in consultation with the executive committee, nominates person to fill vacancies until the next meetings of the general
  • in consultation with the secretary, prepare the agenda for the meeting of the general assembly and the executive
  • put his signature for the withdrawal of money after the approval of the financial officer.

Article 16       The vice President

The vice president shall act on behalf of the president in the absence of the later

Article 17       The Secretary

The Secretary shall

  • keep records of the minutes of the general assembly and the executive committee and have the custody of the society’s records and
  • be responsible, for notifying members of meetings of the general assembly and the executive
  • be responsible for all internal correspondences of the
  • assume the office of the president and/or vice-president of the society in their temporary absence for a period not exceeding three months, and/or until the general assembly makes replacement through an extraordinary meeting when deemed

Article 18       The Treasurer

The Treasurer shall

  • have custody of the society bank books and other forms of
  • administer the petty cash and effect expenditure within the provision of the budget of the
  • be responsible for the society’s property

Article 19       The Program Officer

In consultation with the executive committee, the program officer

  • shall be  responsible for organizing    various  programs  of  the  society such as lectures, short term training fellowships, annual Chemical Engineering conference

, panel discussion, workshops, seminars, symposiums and other related activities.

  • shall prepare plan and keep appropriate records pertaining to these

Article 20       The Public Relation Officer shall

  • be responsible for the dissemination of information regarding the activities and accomplishments of the society not only to members but also to the public at large.
  • be responsible for the regular publication and distribution of information as deemed
  • in consultation with the president and/or secretary of the society provide information concerning the society to interested individuals and
  • be responsible for the organization of fund raising and entertainment activities

Article 21       The Finance Officer

The Finance Officer shall

  • attend all meetings of the executive
  • keep on up to date financial account and relevant
  • prepare financial statements of each expenditure and approve the
  • be responsible for the preparation of annual financial statement for proper auditing.
  • put his signature on checks for withdrawal of money from a bank prior to any of the two

Article 22       The Publication Committee

  • The chairman of the publication committee shall
    • preside over the meetings of the publication committee
    • supervise the preparation and publication of the society’s publication
    • guide the development of modalities for attracting papers and articles from

members and others in a sustainable manner

  • The Secretary of the publication committee shall
    • be in charge of the publication committee secretarial activities
    • be responsible for the preparation of all correspondences related to the publication committee and for the follow up of its implementation by the executive committee
    • records minutes of all meeting of publication committee
    • take proper care of all files and records of the publication committee as well as papers and articles submitted to the society’s publication

SECTION V    FINANCIAL PROVISION

 Article 23       Income of the Society

  • The source of income of the society shall be membership fees, sale of publications, donations, rent or lease of property of the society and other legal remunerative activities and transactions
  • The money so collected shall be deposited in a bank account of the society
  • The signature of the president or vice president in the absence of the president with the signature of the finance officer shall effect the withdrawal of money from the bank account of the society when approved by the executive committee

Article 24       Auditing

  • The financial reports of the society shall be audited once in a year and at any other

time as may be decided by the general assembly

  • The auditing shall be done by  accountants appointed by the general assembly
  • The reports of the auditors and the financial statement of the society shall be presented to the general assembly

SECTION VI      MEETINGS OF THE ORGANS OF THE ASSOCIATION

 Article 25       The General Assembly

  • The general assembly shall meet once in a year preferably in the month of September.
  • Emergency meeting shall be called when the executive committee deems it necessary or when at least 30 % (thirty percent) full members of the society sign a petition requesting such a meeting to be

Article 26       The Executive Committee

  • The executive committee shall meet at least once in a
  • Emergency or any other relevant meetings may be held when called by the president or when such a meeting is petitioned by three of the members of the executive

Article 27       The Publication Committee

  • The publication committee shall meet at least once a month
  • Emergency meetings may be held when called by the president of the executive committee or the chairman of the publication committee or when petitioned by 3 members of the
  • The chairman or secretary of the publication committee shall attend the monthly meeting of the executive

Article 28       Quorum and Decisions

  • For all meetings of any organ of the society to discuss matters other than amendments and/or dissolution more than 50 percent of the full members of the organ concerned shall form a quorum. If, however, more than 50 percent of the members are not present at the first call, then 33 percent of the members shall form a quorum at the second call. Decisions made at the meetings of such second calls shall require support by at least two-thirds of those present for
  • At any meetings of the general assembly, for matters other than amendments or dissolution, decision shall be taken a simple majority of those present and voting at the meeting. However, voting can also be done by an appropriately empowered proxy. The president shall have a casting vote in case of a tie in the

SECTION VII     MISCELLANEOUS PROVISIONS

 Article 29       Terms of the Office

  • The term of the office of the officers of all organs of the society shall be two years.
  • A member of the society shall not be elected for more than two consecutive terms of

Article 30 Transfer of Duties and Responsibilities

  • All officers are required to hand over all documents and relevant responsibilities entrusted to them before leaving
  • The transfer of all documents, property, duties and responsibilities, etc of an outgoing executive committee to the newly elected body shall be effected through a committee of three full members elected by the general assembly. The transfer shall be effected within two weeks of

Article 31       Request for Expenditures beyond the Budget limit

  • The executive committee may make request for expenditure beyond the limits of the approved budget only in situation of extreme
  • Such expenditure may not exceed 10 percent of the approved annual budget and must be endorsed by the next general assembly

Article 32       Voluntary Dissolution

  • The society may at any time be dissolved by a resolution of three-fourths of its paid-up members entitled to vote and attested by their signature to an instrument of
  • After a dissolution, the remainder of the funds and properties of the association, after the payment of all debts and arrears of the association, shall be donated to an institution agreed up on by the members.

Article 33       Amendments to the Constitution

  • Amendments to this constitution shall be made by a two-thirds vote of the registered and paid-up members of the
  • Proposal for constitutional amendment may be made by any ten members of the society or by the executive committee. Such proposals must be made in writing and circulated among members of the society at least one month before the convening of the general this society shall resume is activities as of its registration by the appropriate governmental agency.